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  • Actual for You - Email Etiquette V

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    Most people, including myself earlier in my career make a big mistake: they keep an action list without setting priorities. It typically contains entries from top to bottom about calling people, filing documents, sending faxes, setting appointments. And at the end of the day, most of t
    ole list to just select the name of that list instead.

    If you click on the Tools menu, and select Address Book, then File, New Entry, you will see

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    Further to my previous issues this subject continues – as per request from a reader.

    This month I’ll share on Setting up Mail groups and creating signatures for your email.

    Creating a mail group might differ, depending on the program you use, but for this exercise we’ll use Outlook as the program as it is a widely used email program. Why would you use a mail group? So that you don’t have to go through your address book selecting everyone that belongs to a particular group or listing – the same person could be listed with several different groups. Far quicker when sending an email to the whole list to just select the name of that list instead.

    If you click on the Tools menu, and select Address Book, then File, New Entry, you will see

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    signatures for your email.

    Creating a mail group might differ, depending on the program you use, but for this exercise we’ll use Outlook as the program as it is a widely used email program. Why would you use a mail group? So that you don’t have to go through your address book selecting everyone that belongs to a particular group or listing – the same person could be listed with several different groups. Far quicker when sending an email to the whole list to just select the name of that list instead.

    If you click on the Tools menu, and select Address Book, then File, New Entry, you will see

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    gram as it is a widely used email program. Why would you use a mail group? So that you don’t have to go through your address book selecting everyone that belongs to a particular group or listing – the same person could be listed with several different groups. Far quicker when sending an email to the whole list to just select the name of that list instead.

    If you click on the Tools menu, and select Address Book, then File, New Entry, you will see

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    at belongs to a particular group or listing – the same person could be listed with several different groups. Far quicker when sending an email to the whole list to just select the name of that list instead.

    If you click on the Tools menu, and select Address Book, then File, New Entry, you will see

    Your Clients Buying What You're Selling
    Linda felt like she had reached a plateau in her cleaning business. For the past 3 years, she'd run the same ads in the same publications with the same results. She would generate enough new clients to make up for the ones she lost due to normal attrition, but she was never quite able
    ole list to just select the name of that list instead.

    If you click on the Tools menu, and select Address Book, then File, New Entry, you will see you have two choices: New Contact, or New Distribution list. Selecting Distribution List brings up a new window where you can name that list, and then select names from your address book to add to that list. Once completed, save and close and you will notice that the new Distribution List shows in bold in your address book listing. Now, when you want to send to that group, you just select, or type, the name of that group in the BCC field, not the TO field. Why? Because Outlook will proceed to grab all the individual addresses of each member of that group and enter them in the TO field when sending t

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