Tags |
|
|
Links |
|
|
Actual for You - Spotlight on Productivity: How to Overcome E-Mail Overload
What makes top performers leave?It’s initially thought that it’s for more money or better benefits.But the truth is that it is usually because their managers chase them away. It doesn’t matter how great the company is, what the benefits are or the great perks on offer – if the immediate boss lacks the necessary skills to manage effectively, it’s highly likely performers will leave.The key to successfully retain talented staff lies in first training managers and supervisors in the skills required to lead their subordinates, as well as initially hiring the most talented individuals for the job.Employees may have initially joined the company because of the generous nature of their pay package or the perceived reputation of the organisation. But the duration of
Use Prewritten Responses
If you send a few basic messages over and over again, such as a reply to a request for product information, consider saving those responses as signatures that can be inserted into e-mail so that you do not have to retype them. For a majority of messages, create a default signature that includes your full name, position or title, phone, website, and other contact information.
Reduce the Volume of E-Mail
Some of the top ways to cut the amount of e-mail you receive is to manage the number of messages that you se
What comes to your mind when you hear the word leverage? For most people it means borrowing money or taking in investors. The term has even been popularized to the degree that it is often referred to by initials -- OPM -- other people's money.Yes, that is the most common definition and certainly one everybody understands. Using other people's money is also something most successful entrepreneurs practice. They understand how much more they can do if they can hold onto their own money and spread it wisely over several opportunities or keep it for those situations that require immediate cash. Smart entrepreneurs also know that if they have the credentials, they can bring in investors for relatively small percentages of the profits and keep the large percentages of the profits for
Write Effective E-Mail Messages
Start improving your e-mail effectiveness by creating and formatting easy to follow content, and by using pre-written responses.
Create Clear Content
Consider these strategies to upgrade your communications with understandable, e-mail messages:
- Help others prioritize how to act on your e-mail by including a clear, specific subject line and repeating important subject information in the body of the message.
- Define your expectations in the body of the message. Do you want your recipients to act, respond, read, or is the e-mail FYI only?
- Include only one topic per message. If that isn't possible, then describe and number multiple topics as in 5 items to add to the Wednesday meeting agenda.
- When you type the addresses for your message, check who is getting your e-mail. Many programs attempt to auto-fill an e-mail address which may not be your intended recipient.
- Be careful with your tone and language. As with any other communication, match the message to your audience. Unless the reader understands your dry sense of humor, for instance, they may be confused or offended rather than amused.
- It may be tempting to use acronyms in the world of the Blackberry and IM (instant messaging), but only use extremely common abbreviations, such as FYI or ASAP, unless you are absolutely certain that the individual receiving your e-mail knows what they mean.
- Clearly identify yourself to strangers within your message and in the message signature.
Format Readable E-Mail Messages
Simplify the e-mail messages you send with clean, easy-to-read formatting:
- Get to the point. Shorten paragraphs to no more than five or six lines to reduce reading.
- Limit e-mail text to a single printed page. If you have more text, reduce the message or consider attaching a Word document. Delete previous responses that are no longer relevant to the current exchange.
- Use fonts between 10 and 12 points in size except for headlines and choose a font style that is easy to read. Apply colors sparingly.
- Add blank lines and white space to separate paragraphs and areas of detail.
- Run the spelling checker and re-read messages one last time for clarity and grammar before clicking Send.
Use Prewritten Responses
If you send a few basic messages over and over again, such as a reply to a request for product information, consider saving those responses as signatures that can be inserted into e-mail so that you do not have to retype them. For a majority of messages, create a default signature that includes your full name, position or title, phone, website, and other contact information.
Reduce the Volume of E-Mail
Some of the top ways to cut the amount of e-mail you receive is to manage the number of messages that you sen
How does one decide one's career? How does one decide and take a decision that may shape the life excellently or doom it forever? It is not as if nobody has the right or opportunity to choose their own vocations. Circumstances decide the way things will go. But it is true that many people when asked, will say that they would prefer a different job or career of their own taste and liking.Most people now have a formal education before they step in the real world where each one is to his own. Careers start at a very junior level. There are very few people who actually start at the top. They either inherit or are extremely brilliant. You may consider artists. Art is considered by most of us as a hobby. Very few venture from the beginning to become artists for a living,since it is
- Help others prioritize how to act on your e-mail by including a clear, specific subject line and repeating important subject information in the body of the message.
- Define your expectations in the body of the message. Do you want your recipients to act, respond, read, or is the e-mail FYI only?
- Include only one topic per message. If that isn't possible, then describe and number multiple topics as in 5 items to add to the Wednesday meeting agenda.
- When you type the addresses for your message, check who is getting your e-mail. Many programs attempt to auto-fill an e-mail address which may not be your intended recipient.
- Be careful with your tone and language. As with any other communication, match the message to your audience. Unless the reader understands your dry sense of humor, for instance, they may be confused or offended rather than amused.
- It may be tempting to use acronyms in the world of the Blackberry and IM (instant messaging), but only use extremely common abbreviations, such as FYI or ASAP, unless you are absolutely certain that the individual receiving your e-mail knows what they mean.
- Clearly identify yourself to strangers within your message and in the message signature.
Format Readable E-Mail Messages
Simplify the e-mail messages you send with clean, easy-to-read formatting:
- Get to the point. Shorten paragraphs to no more than five or six lines to reduce reading.
- Limit e-mail text to a single printed page. If you have more text, reduce the message or consider attaching a Word document. Delete previous responses that are no longer relevant to the current exchange.
- Use fonts between 10 and 12 points in size except for headlines and choose a font style that is easy to read. Apply colors sparingly.
- Add blank lines and white space to separate paragraphs and areas of detail.
- Run the spelling checker and re-read messages one last time for clarity and grammar before clicking Send.
Use Prewritten Responses
If you send a few basic messages over and over again, such as a reply to a request for product information, consider saving those responses as signatures that can be inserted into e-mail so that you do not have to retype them. For a majority of messages, create a default signature that includes your full name, position or title, phone, website, and other contact information.
Reduce the Volume of E-Mail
Some of the top ways to cut the amount of e-mail you receive is to manage the number of messages that you se
You know, there's much more to playing music than learning scales and chops. There's a whole other side to playing music that's in your mind and your heart. As a musician, if you create your own personal development plans and follow them, you'll be able to do much more than you every believed you could.Setting GoalsThis is first and foremost. You probably don't remember, but one year ago today, you didn't play nearly as well as you do now. You also hadn't heard some of the music that's influenced your playing. There were ideas out there in the universe that you couldn't have even imagined one year ago today.So, where would you like to be next year on this day? Nobody ever gets anywhere without setting goals. Decide what it is you'd like to achieve in the ne
Format Readable E-Mail Messages
Simplify the e-mail messages you send with clean, easy-to-read formatting:
- Get to the point. Shorten paragraphs to no more than five or six lines to reduce reading.
- Limit e-mail text to a single printed page. If you have more text, reduce the message or consider attaching a Word document. Delete previous responses that are no longer relevant to the current exchange.
- Use fonts between 10 and 12 points in size except for headlines and choose a font style that is easy to read. Apply colors sparingly.
- Add blank lines and white space to separate paragraphs and areas of detail.
- Run the spelling checker and re-read messages one last time for clarity and grammar before clicking Send.
Use Prewritten Responses
If you send a few basic messages over and over again, such as a reply to a request for product information, consider saving those responses as signatures that can be inserted into e-mail so that you do not have to retype them. For a majority of messages, create a default signature that includes your full name, position or title, phone, website, and other contact information.
Reduce the Volume of E-Mail
Some of the top ways to cut the amount of e-mail you receive is to manage the number of messages that you se
Over the years I have had the benefit of watching the acquisitions process from many different perspectives. I have been a principal of a company being acquired as well as a principal of a company conducting acquisitions. I have also served as an executive working on both acquisitions and dispositions teams and as a professional advisor representing both the buy-side and the sell-side. Having sat on all sides of the acquisition table it has been my experience that regardless of approach, style, timing, culture, synergy, supply or demand drivers, or any other catalyzing factor the transaction will eventually boil down to valuation metrics.When I’m on the buy-side of the table I’m looking to drive down valuations to make accretive purchases that provide a solid return on investme
Simplify the e-mail messages you send with clean, easy-to-read formatting:
- Get to the point. Shorten paragraphs to no more than five or six lines to reduce reading.
- Limit e-mail text to a single printed page. If you have more text, reduce the message or consider attaching a Word document. Delete previous responses that are no longer relevant to the current exchange.
- Use fonts between 10 and 12 points in size except for headlines and choose a font style that is easy to read. Apply colors sparingly.
- Add blank lines and white space to separate paragraphs and areas of detail.
- Run the spelling checker and re-read messages one last time for clarity and grammar before clicking Send.
Use Prewritten Responses
If you send a few basic messages over and over again, such as a reply to a request for product information, consider saving those responses as signatures that can be inserted into e-mail so that you do not have to retype them. For a majority of messages, create a default signature that includes your full name, position or title, phone, website, and other contact information.
Reduce the Volume of E-Mail
Some of the top ways to cut the amount of e-mail you receive is to manage the number of messages that you se
Design your web site to achieve your goal - either it’s a brochure or an attempt to be on page one of the search engines -it can’t be both. Know your objective before you start designing your web site - and before you hire somebody do design one for you.Most web designers are good at making your web site look good and function well. They can offer lots of tips on what you should say and how you should say it. These folks will create a web site that will serve as an excellent brochure. You will be able to direct people to your web site to learn more about you - maybe even conclude a transaction with you. But don’t mistake this for web site generated business. Whatever you did or said to get them to visit your site was what generated the business.Some web designers believe
Use Prewritten Responses
If you send a few basic messages over and over again, such as a reply to a request for product information, consider saving those responses as signatures that can be inserted into e-mail so that you do not have to retype them. For a majority of messages, create a default signature that includes your full name, position or title, phone, website, and other contact information.
Reduce the Volume of E-Mail
Some of the top ways to cut the amount of e-mail you receive is to manage the number of messages that you send, reduce unnecessary follow-up replies, and determine when person-to-person communication is a better choice.
Decrease the Number of Messages You Send
Before you write your next e-mail, seek to actively reduce how much e-mail you send:
- Read all replies on a topic before responding to the original message. Resist getting involved with e-mail threads that do not impact your objectives.
- Do not send, and discourage your staff from sending, "chime-in" messages that are simply unimportant responses such as "Thank you" and "You're welcome." Do not respond to junk mail.
- Avoid Reply to All unless all recipients need to see your response. Otherwise you are contributing to their e-mail litter.
- Use the Cc (carbon copy) line only when the topic impacts the recipient's work. Although it may seem easier to send a message to everyone in a department or your organization, first ask yourself, "Who needs to know? Why?" Most people who get a carbon copy assume there is something they are supposed to do.
- Use Bcc (blind carbon copy) to hide large distribution lists or to disguise the names of select recipients. All recipients can respond to a message but replies will not be received by anyone in the Bcc list which reduces the amount of e-mail they get.
Eliminate the Clutter in Your E-Mail
In addition to initiating fewer e-mail messages, look at other ways to reduce the messages in your Inbox:
- Publish frequently requested information on your company website and make sure that the website is quickly updated when changes occur.
- When you are sending out informational messages that do not require feedback, discourage unnecessary responses by using formal language and begin and end messages with No Reply Needed or FYI Only.
- Unsubscribe to electronic newsletters that you do not read and move others out of your Inbox to folders for reading during travel or other down times. Do not unsubscribe to mailings that you never initiated or you may further open the flow of junk mail.
- If it's an available option, setup an out of office message that responds to incoming messages when you are not available to answer your e-mail. Clearly state your response time, when you will return, and who can be contacted during your absence.
Choose Voice Instead of E-Mail
There are often times when phone or face-to-face conversations are a superior choice to e-mail. Pick up the phone or arrange a meeting when:
- Building rapport is critical.
- The topic is emotionally charged.
- Th
HTTP = HTML link (for blogs, profiles,phorums):
<a href="http://www.actual4u.com/article/51113/actual4u-Spotlight-on-Productivity-How-to-Overcome-EMail-Overload.html">Spotlight on Productivity: How to Overcome E-Mail Overload</a>
BB link (for phorums):
[url=http://www.actual4u.com/article/51113/actual4u-Spotlight-on-Productivity-How-to-Overcome-EMail-Overload.html]Spotlight on Productivity: How to Overcome E-Mail Overload[/url]
Related Articles:
The Critical Components of Human Resources Training
Consumer Thinking And Search Marketing
5 Easy Steps to Making Website Pic Links
Bookmark it:
|