nows immediately why you have written. The subject line, if appropriately created, will also help. When your Mother receives a letter from you she knows you are writing because you love her ... or perhaps want a loan (just kidding) and usually she is delighted to hear from you. The business people with whom you correspond, however, receive hundreds or thousands of letters and may never have heard of you or your firm before; if you are a client, they may not recall haviIf you've read Tutorials one and two you know how to format a letter and how to use the various parts. But that's not all of it. You now need to know how to construct the paragraphs that form the opening sentence, the body and the action ending.

By the end of this short tutorial, you'll be ready to start creating top business letters following a simple formula. Here goes ...

Why Do We Write Letters?

Is this a dumb question? No way Jose! Let's do some revision to get us into a communication mindset before we jump head first into this tutorial. It will help us make sense of it. So, why do we write letters? To:

1. Ask someone
2. Tell someone
3. Get something done (by asking and telling)

That's it. In doing these things there are some different communication styles we follow to get the most out of our communication. For example, the most common letter types are:

1. Request letters; requests for information, purchase orders, or other action
2. No letters; telling someone 'no' requires tact and thoughfullness
3. Sales letters; you've seen thousands of these
4. Applications; you've probably submitted a few job or other applications
5. Complaint; hopefully you don't write too many of these!
6. Condolence; these are difficult to write
7. Information letters and cover letters; these tell someone something and are sometimes like sales letters

Common to ALL Letters

Every letter you write should have an opening sentence or paragraph that states why you are writing (but don't say, "I'm writing to say ...." as your recipient knows you have written), a body of one or more paragraphs where you expand on the reasons why you are writing, and usually (but not always), an action ending.

The opening sentence or paragraph is required so your recipient knows immediately why you have written. The subject line, if appropriately created, will also help. When your Mother receives a letter from you she knows you are writing because you love her ... or perhaps want a loan (just kidding) and usually she is delighted to hear from you. The business people with whom you correspond, however, receive hundreds or thousands of letters and may never have heard of you or your firm before; if you are a client, they may not recall havin

o some revision to get us into a communication mindset before we jump head first into this tutorial. It will help us make sense of it. So, why do we write letters? To:

1. Ask someone
2. Tell someone
3. Get something done (by asking and telling)

That's it. In doing these things there are some different communication styles we follow to get the most out of our communication. For example, the most common letter types are:

1. Request letters; requests for information, purchase orders, or other action
2. No letters; telling someone 'no' requires tact and thoughfullness
3. Sales letters; you've seen thousands of these
4. Applications; you've probably submitted a few job or other applications
5. Complaint; hopefully you don't write too many of these!
6. Condolence; these are difficult to write
7. Information letters and cover letters; these tell someone something and are sometimes like sales letters

Common to ALL Letters

Every letter you write should have an opening sentence or paragraph that states why you are writing (but don't say, "I'm writing to say ...." as your recipient knows you have written), a body of one or more paragraphs where you expand on the reasons why you are writing, and usually (but not always), an action ending.

The opening sentence or paragraph is required so your recipient knows immediately why you have written. The subject line, if appropriately created, will also help. When your Mother receives a letter from you she knows you are writing because you love her ... or perhaps want a loan (just kidding) and usually she is delighted to hear from you. The business people with whom you correspond, however, receive hundreds or thousands of letters and may never have heard of you or your firm before; if you are a client, they may not recall havi

uest letters; requests for information, purchase orders, or other action

No letters; telling someone 'no' requires tact and thoughfullness

Sales letters; you've seen thousands of these

Applications; you've probably submitted a few job or other applications

Complaint; hopefully you don't write too many of these!

Condolence; these are difficult to write

Information letters and cover letters; these tell someone something and are sometimes like sales letters

Common to ALL Letters

Every letter you write should have an opening sentence or paragraph that states why you are writing (but don't say, "I'm writing to say ...." as your recipient knows you have written), a body of one or more paragraphs where you expand on the reasons why you are writing, and usually (but not always), an action ending.

The opening sentence or paragraph is required so your recipient knows immediately why you have written. The subject line, if appropriately created, will also help. When your Mother receives a letter from you she knows you are writing because you love her ... or perhaps want a loan (just kidding) and usually she is delighted to hear from you. The business people with whom you correspond, however, receive hundreds or thousands of letters and may never have heard of you or your firm before; if you are a client, they may not recall havi

Tire Warehouses
Shopping for the right tire can be difficult at times as there are numerous brands available, which have tires of different sizes and styles. Tires are made from diverse compounds and engineered to give perform faultlessly under any circumstances. With innovation and e-commerce there have been many technologically advanced in the making and performance of the tires. Many individuals can also choose to customize tires by positioning an alloy that is larger in diameter. Many individuals who think of buying tires usually settle for low quality ones, as they are cheap and affordable, overlooking the fact that such cheap tires may cost a fortune in the long run in their repair procedures.Since, tires are made from different materials they need to be stored in a

sales letters

Common to ALL Letters

Every letter you write should have an opening sentence or paragraph that states why you are writing (but don't say, "I'm writing to say ...." as your recipient knows you have written), a body of one or more paragraphs where you expand on the reasons why you are writing, and usually (but not always), an action ending.

The opening sentence or paragraph is required so your recipient knows immediately why you have written. The subject line, if appropriately created, will also help. When your Mother receives a letter from you she knows you are writing because you love her ... or perhaps want a loan (just kidding) and usually she is delighted to hear from you. The business people with whom you correspond, however, receive hundreds or thousands of letters and may never have heard of you or your firm before; if you are a client, they may not recall havi

Should My Business Send Out Christmas Cards?
Each year businesses around the US have to decide whether or not to send Christmas cards to their clients. Christmas cards are generally accepted as a great way to stay in contact with clients. Christmas cards are often the one contact a client may receive from the business in that year.But the issue comes up about whether a true Christmas card should be sent or a generic Season’s Greetings holiday card. Many businesses do not want to offend their clients. Unfortunately, some will be offended if a religious card is sent and some will be offended if a generic card is sent. It seems to be a no win situation. It’s important to keep in touch in this minor way but what is the best course to take?I’d like to offer two optional suggestions. Rather th

nows immediately why you have written. The subject line, if appropriately created, will also help. When your Mother receives a letter from you she knows you are writing because you love her ... or perhaps want a loan (just kidding) and usually she is delighted to hear from you. The business people with whom you correspond, however, receive hundreds or thousands of letters and may never have heard of you or your firm before; if you are a client, they may not recall having done business with you and can't guess what you could possibly want. So tell them in one of a variety of ways:

"Please consider my application for ...."
"I saw your advertisement for widgets in the Sunday Trader and ...."
"I was sorry to learn that ...."
"I was terribly disappointed when I ....
"Your letter of 10th October about widgets arrived and ...."

Get the drift? State up front what it is you want. That way, the first person reading the letter can decide whether he/she or someone else needs to deal with it without reading the whole letter. It helps speed the process so you may get a reply sooner.

If you are really on the ball, you will create for yourself a list of standard opening sentences you can use for different letters without having to rewrite them every time. You could place these in your letter template and simply delete the ones you don't want, or copy and paste from somewhere else. It saves time and reinventing every time you write.

In the body of the letter, expand what you are writing about. Be Concise, Complete and Correct ... the Three Cs. Don't waffle. Use short sentences and get to the point. The best approach is to structure your letter around chronological order, a process, an event, or some other logical pattern. For example, a person complaining about a telephone bill might write a body like this:

"My family was on holidays between 3 March and 3 June. During that time, our house was unoccupied and nobody had access to, or permission to use, our telephone. As we had not made any telephone calls during this period, I was astonished to receive your bill showing $129.75 owing."

See what I mean? Develop your argument logically.

It takes a little practice to become artful at letter writing. However, if you know the principles, it's much easier. If you ha