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Actual for You - How to Create a Procedures Manual for Your Cleaning Company
In this installment, we are going to be starting a series on DME software for medical billing. This is probably the most popular software on the market because it is responsible for billing more claims than probably any other branch of the medical billing industry.DME stands for Durable Medical Equipment. This is equipment that is either sold or rented to various Medicare, Medicaid, Blue Cross, Blue Shield and many private insurance companies including Prudential and Web MD. This equipment ranges from wheelchairs to concentrators. The amount of money involved in this industry is staggering. Because of this, there are many brands of sof
1. Date Updated: _________________
2. Updated by: ___________________
3. Procedures Required to ____________________________________
4. List step-by-step procedures
A filled out page might look something like this:
Date Updated: 9/15/06
Updated by: John Jones
Procedures Required to CheckVoicemail.
- Call 555-5555
You should never forget to celebrate Secretaries Day. This day commemorates all the hard work your office assistant and many others around the world have put in to keep you on time, organized and up-to-date on the job. Though this holiday’s name is a little out of date it is still important to remember and in some places looked forward by many assistants.There are several ways to celebrate Secretaries Day. Some places simply find that a small appreciative gift works best to show your employee that you are aware of their hard work and would like to honor him or her for it. Other places hold a small office party to give everyone a chance
So how do you go about writing down the procedures you do to keep your business running? Start off by realizing this is an important task to take on. Following are a few tips to help you create a procedures manual for your cleaning business:
1. Don't try to sit down and write out your manual in one sitting. You will get discouraged and most likely set the document aside and never get back to it. You do not have to tackle this project all at once. Instead, set aside a block of time every day or once a week to work on your manual.
2. Set up your manual as a Microsoft Word document and password protect it. Microsoft Word is an easy program to work with and allows you to easily make changes. By password protecting the document it will not be accessible to anyone else. Just make sure you share the password with a spouse or trusted assistant in case something happens to you.
3. Start by putting basic information into your manual. This is the information that you needed to get your cleaning business up and running and is probably scattered about your office in numerous documents. Some of the information you'll want to document include: your business address, e-mail, phone number, fax number, your attorney's name and address, accountant's name and address, bank account information, Employee Identification Number (EIN), sales tax number and credit card information.
4. When you are working on specific tasks for your business, whether that be sending out billings, making sales calls, etc., write down your procedures. If there are particular tasks that have to be done regularly, or other tasks you feel are important to the business, make sure you document the procedures, step-by-step. You can even dictate the specific procedures into a tape recorder and have those transcribed.
5. If you have other people helping you, such as an assistant, bookkeeper, or salesperson, have them document what they do. For instance, if your bookkeeper is responsible for paying sales tax she should write down all relevant information including when to send in the taxes, where it goes, who she or he calls if there are questions. Keep your manual consistent by creating a simple template that you use for all of your procedures. Following is an example for the format of a section:
1. Date Updated: _________________
2. Updated by: ___________________
3. Procedures Required to ____________________________________
4. List step-by-step procedures
A filled out page might look something like this:
Date Updated: 9/15/06
Updated by: John Jones
Procedures Required to CheckVoicemail.
- Call 555-5555<
I don't know about our readers, but I like my burgers simple: meat, cheese, ketchup and lettuce. That's it. I am not into feta cheese, Guatemalan jalapenos, pastrami or whatever fad is currently setting the hamburger world on fire. When it comes to burgers, the only person's opinion that matters is mine. Thus, I always stick to my guns and order exactly what I want. No matter of persuasion is worth eating food that I don't like.Getting what you want and not being swayed by others should be the rule for all of your purchases. However, the more expensive a purchase or investment becomes, the more others want you to spend your money in their d
So how do you go about writing down the procedures you do to keep your business running? Start off by realizing this is an important task to take on. Following are a few tips to help you create a procedures manual for your cleaning business:
1. Don't try to sit down and write out your manual in one sitting. You will get discouraged and most likely set the document aside and never get back to it. You do not have to tackle this project all at once. Instead, set aside a block of time every day or once a week to work on your manual.
2. Set up your manual as a Microsoft Word document and password protect it. Microsoft Word is an easy program to work with and allows you to easily make changes. By password protecting the document it will not be accessible to anyone else. Just make sure you share the password with a spouse or trusted assistant in case something happens to you.
3. Start by putting basic information into your manual. This is the information that you needed to get your cleaning business up and running and is probably scattered about your office in numerous documents. Some of the information you'll want to document include: your business address, e-mail, phone number, fax number, your attorney's name and address, accountant's name and address, bank account information, Employee Identification Number (EIN), sales tax number and credit card information.
4. When you are working on specific tasks for your business, whether that be sending out billings, making sales calls, etc., write down your procedures. If there are particular tasks that have to be done regularly, or other tasks you feel are important to the business, make sure you document the procedures, step-by-step. You can even dictate the specific procedures into a tape recorder and have those transcribed.
5. If you have other people helping you, such as an assistant, bookkeeper, or salesperson, have them document what they do. For instance, if your bookkeeper is responsible for paying sales tax she should write down all relevant information including when to send in the taxes, where it goes, who she or he calls if there are questions. Keep your manual consistent by creating a simple template that you use for all of your procedures. Following is an example for the format of a section:
1. Date Updated: _________________
2. Updated by: ___________________
3. Procedures Required to ____________________________________
4. List step-by-step procedures
A filled out page might look something like this:
Date Updated: 9/15/06
Updated by: John Jones
Procedures Required to CheckVoicemail.
- Call 555-5555
Effective June 1, 2005, the FTC’s Disposal Rule requires any business or individual that utilizes credit report information to properly dispose of that information to protect against unauthorized access to or use of the information. The Rule can be found at www.ftc.gov/os/2004/11/041118disposalfrn.pdf.Examples of consumer reports include credit reports, credit scores, reports businesses or individuals receive with information relating to employment background, check writing history, insurance claims, residential or tenant history, or medical history.Affected business include mortgage brokers, lenders, insurers, employers, debt colle
3. Start by putting basic information into your manual. This is the information that you needed to get your cleaning business up and running and is probably scattered about your office in numerous documents. Some of the information you'll want to document include: your business address, e-mail, phone number, fax number, your attorney's name and address, accountant's name and address, bank account information, Employee Identification Number (EIN), sales tax number and credit card information.
4. When you are working on specific tasks for your business, whether that be sending out billings, making sales calls, etc., write down your procedures. If there are particular tasks that have to be done regularly, or other tasks you feel are important to the business, make sure you document the procedures, step-by-step. You can even dictate the specific procedures into a tape recorder and have those transcribed.
5. If you have other people helping you, such as an assistant, bookkeeper, or salesperson, have them document what they do. For instance, if your bookkeeper is responsible for paying sales tax she should write down all relevant information including when to send in the taxes, where it goes, who she or he calls if there are questions. Keep your manual consistent by creating a simple template that you use for all of your procedures. Following is an example for the format of a section:
1. Date Updated: _________________
2. Updated by: ___________________
3. Procedures Required to ____________________________________
4. List step-by-step procedures
A filled out page might look something like this:
Date Updated: 9/15/06
Updated by: John Jones
Procedures Required to CheckVoicemail.
- Call 555-5555
In the old days, stuffing your web pages full of the same keyword was a guaranteed way to boost your web site to the top of the search engines. However, in the Web 2.0 world, search engines are smarter, and the old tricks won’t get you anywhere.If you read many blogs or forums, you have probably seen plenty of debates about keyword density.Many people believe that Google likes a keyword density of two to three percent, while Yahoo and MSN prefer six to eight percent (some even go as high as twelve).With all the disagreement on the subject, how are you supposed to decide what density to use?At Business Debt Settlement - Choosing the Right Service Provider for Business Debt Settlement
Accumulating debt is a part of starting and running a venture. Every enterprise has some debt to suppliers, and many owe mortgages for their office or retail space. Maintaining a certain level of business debt can even be healthy for your credit rating, when good-sized payments are regularly made.But what happens when these payments become fewer and farther in between because the business is no longer generating enough income? Do you, as an entrepreneur consider filing a Chapter 11 business bankruptcy? Isn’t there a better, less drastic solution that will do less harm to your credit rating and business reputation?Fortunately ther
1. Date Updated: _________________
2. Updated by: ___________________
3. Procedures Required to ____________________________________
4. List step-by-step procedures
A filled out page might look something like this:
Date Updated: 9/15/06
Updated by: John Jones
Procedures Required to CheckVoicemail.
- Call 555-5555
- Press the # key to stop the message
- Enter code: 9156
- Listen to messages
- Press 3 to delete message, press 7 to save message
Listed below are additional items that you will probably want to include in your cleaning business' procedures manual. This is just a general list. One of your first steps in putting together your own manual will be to decide what information you need to include.
- Important contact information.
- Customer contact information and contract information.
- Account numbers and passwords.
- Vendor lists.
- Legal information
- Type of business entity, important account numbers.
- Computer procedures, software and product ID's, back-up systems.
- Website designer, website host and registrar for domain names.
- Bookkeeping procedures.
- Procedures for paying taxes.
- Payroll procedures.
- Employee evaluation procedures.
- Where to find equipment warranties and service information. Information on your safety program including where to find MSDS sheets.
The easiest way to begin putting together your manual is to make a list of all the things that you and others do for your cleaning company that need to be documented. If you can delegate some of these items to others then do so! That will make your job all that much easier. Put together a template that works for your cleaning business and then start filling in the blanks. Before you know it, your manual will be completed. Print it off and put it into a three-ring binder so you can use it as a reference. Then if for some reason you cannot work or if you decide to finally take that vacation there will be procedures in place so your cleaning business can run efficiently in your absence.
Copyright (c) 2006 The Janitorial Store
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